In this Section
RAD Solutions: Purchasing
The EFACS Enterprise ERP Purchase Order Processing module provides business control over the important task of procuring component parts and materials required to meet the main manufacturing programme. Automatic procedures exist for placement, despatch and receipt of purchase orders, making the system simple to use and efficient in operation. Multiple units of measurement are supported, allowing goods to be stocked in different units to that of the supplier’s unit. The following purchase order types are supported:- standard orders, scheduled orders, contract orders and sub-contract orders.
Material Requirements Planning
The MRP system integrates closely with the purchasing system providing automatic placement of both standard orders and multivendor schedules. The Vendor Rating module also draws extensive analysis from within the Purchase Order Processing module, such as delivery performance, price variances and shipment quantity variance. The goods receipt function links directly with the Stock Control module. Goods Received Note (GRN) details are automatically created and a two-stage quarantine facility is supported. Tolerance banding may be defined to check quantity, unit of measurement conversion and due date conformance. Sub-contract orders update work in progress information as opposed to adjusting stock levels.
Matching
A contract reservation system allows contract orders to reserve stocked items to the defined contract. Full integration is provided to the EFACS Enterprise Ledger systems. A stock accrual may be automatically posted within the ledgers upon goods receipt and seamlessly reversed when the invoice details are entered. A purchase invoice registration and matching sub-system is provided with checking against the original purchase order item and the GRN details. A formal return-to-supplier system is also provided where faulty or non-conformant goods may be sent back to the supplier. The choice to re-open the original purchase order is offered during the return procedure.
Requisitions and Tendering
The Requisitions and Tendering module provides an extension to the EFACS Enterprise Purchase Order Processing module. It is designed for organisations where complex orders are involved, and perhaps a tendering exercise is required prior to placing firm purchase orders. A full-featured purchase requisition system is provided as part of this module. Requisitions may be converted into invitations to tender and tenders, or may progress directly onto the purchase order system. The Tendering System allows an unlimited number of invitations to tender (ITT) documents to be raised for potential suppliers. The responses may be logged as tenders. The chosen supplier is selected, in turn automatically raising purchase orders.
Vendor Rating
The Vendor Rating module integrates closely with the EFACS Enterprise Purchase Order Processing system. A full demerit system is provided to score suppliers performance in 3 key areas:- delivery performance, price and quality. Delivery performance is monitored automatically by the goods receiving system within Purchase Order Processing. Price variance is captured automatically by the Purchase Invoice procedure within the Purchase Order Processing system.
