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RAD Software Solutions: INTEGRATED BAR CODING - EFACS ERP COMPLIANT
The Bar Coding module for File Stream Document Scanning offers the most accurate form of data indexing possible. Instantly usable and near to 100% accurate, the Bar Coding Module will read the printed bar codes on your scanned documents and then populate the data fields that are associated with specific bar codes, typically for the purpose of automatic filing.
Whilst File Stream’s Advanced Optical Character Recognition (OCR) module attempts to translate printed and/ or clearly handwritten text into data, the Bar Coding Module does not require any form of intelligent profile or template recognition. As such, some customers prefer the accuracy and immediacy that the Bar Code Module offers.
- Robust form of document identification – very high legibility rate.
- Fast, automated Indexing of Scanned Barcode Documents
- Integration with third party databases
A typical application for the barcode module would be Delivery Notes. The Delivery note will be produced by an ERP System such as EFACS and are configure to feature the delivery note number in barcode format to compliment the human readable. This paperwork accompanies the goods and the delivery driver obtains a signature from the customer at the point of delivery and retains a copy of the paperwork which is then returned to the office where it is scanned into Filestream. The unique identifier (the Delivery Note Number in the barcode) is then used to automatically index the document in Filestream. Through system integration between the Filestream Database and the ERP Database, completion of this process initiates the Invoicing Process on the ERP System. In the case of a disputed delivery, the image of the signed delivery note can be easily referenced removing the need to retain the original hard copy paperwork.
Similarly, Purchase Order Invoices are another obvious area where Filestream Bar Coding can be used to great effect. On receipt of a PO Invoice from a supplier, the ERP System generates a unique barcode label at the point that the invoice confirmation is made. This label is then applied to the hard copy of the invoice paper work and then scanned into Filestream. The Barcode module interrogates the ERP database for the barcode value and retrieves the supplier and invoice data which is used to automatically index the document within Filestream completing the link between the scanned document and the invoice receipt in the ERP System.
